Visa Requirements

• Attendees from certain countries may require a visa to enter Japan. We encourage all international participants to verify entry requirements well in advance.
• Full visa information can be found by visiting the Ministry of Foreign Affairs website.

Arrival in Japan: Entry Process

• To expedite your entry through customs, we recommend completing Japan’s Digital Immigration and Customs Form before departure. This form is available at www.vjw.digital.go.jp 
• Once submitted, you will receive a QR code to present at customs upon arrival.

Airport Guidance

Whenever possible, we recommend flying into Haneda Airport (HND), which is significantly closer to central Tokyo and more convenient for ground transportation. While Narita International Airport (NRT) offers a greater number of direct international flights, it is located much farther from central Tokyo. Ground transportation can take between 90 minutes and 2.5 hours, and can be costly. 

Ground Transportation

If you would like to avoid taking a taxi or public transportation, we highly recommend taking the Airport Limousine Bus

• Cost is approximately 1400 yen – 3600 yen($10- $25 USD) each way
• Provides direct drop-off to and from major hotels, including Hilton Tokyo
• Avoids complicated train transfers and heavy station traffic
• Tickets can be booked far in advance, or in the weeks prior to your travel.

Getting Around Tokyo: Local Metro Access

For those comfortable using public transit, Hilton Tokyo is conveniently located near two subway stations:

• Nishi-Shinjuku Station (Tokyo Metro Marunouchi Line)
• Tochomae Station (Toei Oedo Line)

Nearby Local Attractions

To help our international faculty and delegates make the most of their time in Tokyo, we’ve compiled a list of culturally enriching activities located near the conference hotel. Many of these experiences are free of charge, easily accessible, and can be enjoyed before or after the scientific sessions. Whether you’re seeking a quiet moment in a historic shrine or a stroll through a traditional neighborhood, these nearby attractions offer a meaningful glimpse into Japanese culture without interfering with your conference schedule.

Tokyo Metropolitan Government Office (five-minute walk from Hilton Tokyo)

• Hours: 9:30 to 22:00
• Admission: Free
• The 243 meter tall twin towers and surrounding buildings contain the offices and the assembly hall of the metropolitan government of Tokyo, as well as observatories on the 45th floor of each tower. On clear days, Mount Fuji can be seen from the North Tower and the South Tower views of downtown Tokyo are recommended in the evening.